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MacChat: Bento 2 keeps it all togetherDATABASE software is normally associated with long tedious hours of data entry. But if the data is your own personal contacts, appointments, to-do lists, and even your documents and photos, automatically gathered from your system, it gets a lot more interesting.
Bento 2 ($A79.95), the latest version of FileMaker’s personal database application, helps to centralise all the disparate but important personal stuff you have lying around your system. It combines your Address Book and iCal events, and adds compartments for project management, inventory tracking, recording hours worked, and files and photos related to events.
This addresses a common complaint among Mac users, that Apple’s solutions handle different types of personal information with different applications. It also extends functionality by letting you view multiple Address Book entries at once, and adding additional fields for Address Book and iCal entries (viewable only in Bento).
FileMaker is a wholly owned subsidiary of Apple, so it’s little wonder the much-vaunted Apple user experience has rubbed off on Bento. Like the playlist and smart playlist features in Apple’s own “iApps”, Bento 2 allows users to compile lists of related items and have them dynamically update according to set criteria.
It also lets you create a library for pretty much any type of data without prior knowledge of database terms and concepts, removing the usual steep learning curve. This means you can, for instance, keep track of your CD, DVD or book collection.
Bento has “relational database” capabilities, meaning you can create links between related items from different libraries, and quickly identify those links when required.
Quick upgrade cycles are becoming commonplace, and Bento 2 was released less than a year after the first version. The new version includes Mail integration, enabling you to drag and drop e-mail into related Bento items, creating a permanent link; import and export of spreadsheets to Microsoft Excel and Apple Numbers, along with more spreadsheet-like behaviours; and 10 new themes give your forms that extra-professional edge.
If you’re comfortable with the way Mac OS X handles your personal information, and your needs don’t extend much beyond banging out e-mails or booking the odd social event, you might not have much use for Bento. However for centralising (but still compartmentalising) your data, and getting a handle on projects and collections, there isn’t an easier way out there.
The power of 10
ON the professional side, FileMaker has its long-standing eponymous application, whose 10th iteration was released at the recent Macworld Conference and Expo in San Francisco. In keeping with such a milestone version number, it contains some breakthrough new features.
FileMaker Pro 10 boasts a new status toolbar for easy navigation of key commands, saved searches, direct SMPT e-mailing of documents, and new themes and templates, among others.
Keep an eye on MacChat for a full overview.